This Week In University Counselling: Grade 12

may 8-Midterm

Appointments to see YOUR university counsellor

To see your assigned University Counsellor, you must make an appointment using our on-line booking system.

To book an appointment, you need to be logged into the Brentwood system through your school email account. Also, you must ensure that you have opened your Google Calendar at least once to ensure that the times between the two systems are in sync.

Click the button to proceed to our Appointment Booking page:

University Counselling Appointments

university Commitment photos

If you received an email from Ms. Phillips about getting your photo on our wall in University Counselling because you have committed to your university of choice for next year, be sure to make an appointment to see her and the get the photo taken! Click the button to proceed to her Appointment page (during Tutorial on Tuesdays and Fridays):

University Acceptance Photo Appointments

CLC & Your Capstone Projects

Presenting your Capstone Project to your Advisor!

If you haven't completed your Capstone Project Presentation yet, you are running out of time! Talk to your Advisor about arranging for a time to get this done.
Please check your CLC Google Classroom for all the information you need to ensure everything is complete and submitted.
Please see the Career Education website for details about your Capstone Project.

updating maialearning: your "applying" list of universities

PLEASE, go into your MaiaLearing account and ensure that your Universities Applying page has the complete picture of your applications and outcomes. For using the platform for the first time, you have all been pretty good about using, entering around HALF of the information about your university applications. What we need you to review is that (1) the list of universities to which you applied is complete, and (2) that you have shared the outcome "Application Decision" of the applications. From that long list of Application Status options, please select the specific outcome that applies to you.

IF YOU RECEIVED A SCHOLARSHIP OR AWARD, select "Conditional Acceptance" for Application Status and please share any scholarship/award information in the text box where it says "Enter the conditions"... we like to keep track of that.

GRADUATION CEREMONY READOUT form & university counselling final update

We need to get information from you concerning the Graduation Ceremony in June, so this Form is very important.

It also reminds you to update your Universities Applying list on MaiaLearning as we need to gather a complete picture of the outcomes of your university applications.

EVERY SINGLE GRADE 12 MUST COMPLETE THIS FORM... EVENTUALLY... If you have all your information, please get it done. You are able to return to the Form to make updates as required.

Course Registration

At some universities, their system for Course Registration for next year is already open! If you are planning on attending, you need to ensure your offer is accepted and map out your courses sooner rather than later. The university counsellors would be happy to assist you, even at a distance, through navigating the system… you usually just need a little guidance before you can do it on your own!

Course registration at some other popular universities will happen later. Here are some key timelines:

Now... Alberta; Calgary
In June... but after the end of the school year: Dalhousie, McGill, UBC, Victoria, Western
In the summer: Queen’s, Waterloo, Toronto, and most US colleges

university HOUSING

To secure housing at your university of choice, you will inevitably have to act in a very specific timeline. Deposits, housing contracts... all of these demand timely action, and ignoring the communication from schools about these matters is costly... already, there are some Grade 12s who have lost the opportunity to secure university housing due to inaction and not paying attention. DO NOT GET ADDED TO THIS SORRY AND SAD LIST. Research! Inform yourself! Be clear on exactly what you must do and when!

Your friendly neighbourhood University Counsellor is happy to help you navigate this critical piece of your post-secondary experience!

Sending your final transcript

For the vast majority of you who will attending a school in Canada in the fall, you already made arrangements to have your final transcript sent to the institution when you ordered your interim transcript to be shared. In other words, no further action is required!

For those of you attending a school elsewhere, it is important that you order your Ministry Transcript to be sent to your school of choice. In many cases, particularly with overseas universities and some in the US, you will also need to take action to upload documentation late in June or early in July before schools receive anything directly from the Ministry.

For the following graduates, the information we have about transcript orders already processed does not match with the school where you intend to go, or you have NOT made any transcript order at all:

No Ministry Transcript Orders processed:

Elan A.
Jonas B.
Vittorio C.
Ophelia C.
Zoe D.
Josephine D.
Casey F.
Johnno F.
Grant H.
Declan K.
Hui Wern L.
Enrico L.

No Ministry Transcript Orders processed:

Milan L.
Bertie M.
Caitlin M.
Ella O.
Srilasorn P.
Kieran P.
Paul S.
Nelida S.
Aanish T.
Sprinkle W.
Valentina W.

Your Previous Ministry Transcript Orders do NOT include your School of Choice:

Ben A.
Alida A.
Ryer B.
Lila C.
Kang C.
Arielle d.
Julian G.
Marie G.
Quentin J.
Carla J.
Lucas K.
Joel K.
William L.
Asia L.
Nana L.

Your Previous Ministry Transcript Orders do NOT include your School of Choice:

Daniel M.
Kate M.
Miranda M.
Christian M.
Grady N.
Nita Q.
Brandon R.
Nimret S.
Justin S.
Anna S.
Rowan T.
Brock v.
Jayden W.
Thomas W.
Ambrose W.

If you are on this list AND...

You are attending a Canadian university... the Ministry transcript must be ordered and sent via the StudentTranscript Service and using your BCeID.
You are attending a college/university that you used the CommonApp to apply to... a final transcript will be sent by the School via MaiaLearning, but the Ministry transcript must be ordered and sent via the StudentTranscript Service and using your BCeID to provide official confirmation of graduation.
You are attending a University of California campus... they require the Ministry transcript that must be ordered via the StudentTranscript Service and using your BCeID and official transcripts from any previous school you attended from Grade 9 onward. They also need to be notified that the transcript comes quite late in the summer... speak to your University Counsellor about this communication
You are attending a university in the UK... the Ministry transcript must be ordered and sent via the StudentTranscript Service and using your BCeID, but you must plan to upload a copy of the final transcript that you will access from StudentTranscripts Service when it is available to your applicaiton portal (or however you were instructed) as soon as possible so that your offer can be made Unconditional and you can proceed with the next steps.
You are attending a university elsewhere in the world... the Ministry transcript must be ordered and sent via the StudentTranscript Service and using your BCeID, but other documentation will most likely need to be sent earlier... speak to your University Counsellor about this.

international student visas

International students who will need to apply for visas to attend university in either the US or Canada need to make sure they are getting on with the process. The University Counsellors can assist you in applying, but as the process takes time, we need to get started.

For a Study Permit to attend a Canadian university, you need to decide whether to apply to extend your current permit while you are here at Brentwood or to apply for a new study permit in your home country.
For an F-1 Study Visa to attend an American university, you will need to attend an interview at the US embassy in your home country, but everything can and needs to get done well before you can book that interview.

In both cases, documentation proving that you have the financial resources available to cover the costs of your education for next year, at least, is required, so parents will have to move on that.

For a Tier-4 Student Visa to attend university in the UK, the process can only begin once you have an unconditional offer, so in the summer. The application process, though, is efficient, and can easily be completed in the summer months.

Please see your University Counsellor if you want to discuss these matters further.

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